The Operating System for Your Business
Stop paying for 12 different tools. POS, rooms, guests, team, finances. All from one platform that actually talks to itself.
Trustpilot 5/5
Google Reviews 5/5Your tech stack is a mess. And it's costing you.
Without Kotao
- →€2,000+/mo for POS + PMS + CRM + HR tools
- →6+ logins, 6+ invoices, 6+ support contacts
- →Data stuck in silos that don't sync
- →Staff learning 6 different interfaces
- →No single view of your business
With Kotao
- →One platform, one price, everything included
- →One login, one invoice, one support team
- →All data connected in real-time
- →One interface staff learn in minutes
- →Complete business overview in one dashboard
Everything you need. Nothing you don't.
Pick the modules that fit your business. Each one works on its own. Together, they're unstoppable.
Payments
- Table management with real-time floor plans
- Split bills, course control, and modifiers
- Tap to Pay, QR codes, Apple Pay, Google Pay
- Kitchen display system (KDS)
- Offline mode with automatic sync
- Staff permissions and shift tracking
- Real-time reporting and analytics
- Multi-location management
See it in action
Watch how Kotao simplifies daily operations across your entire business
From first order to final check
- 1Guest arrives, hostess seats them via floor plan
- 2Server takes order tableside on any device
- 3Kitchen receives order on KDS instantly
- 4Bill split, payment processed, tip recorded
- 5Real-time reporting updates your dashboard
See what Workspaces can do for you
Built for every kind of business
Integrated payments. One platform.
Kotao is not just your operating system — it's also your payment gateway. Accept every payment method with our own POS terminals and online checkout, fully integrated into your workspace.
POS Terminals & Tap to Pay
Accept card payments in-store with our sleek hardware. Contactless, chip, and swipe — all supported.
Online Checkout & Payment Links
Accept payments online with a beautiful checkout. Send payment links via email or SMS in seconds.
One Flat Rate, No Hidden Fees
Transparent pricing for every card type. No monthly fees, no setup costs, no contracts. Cancel anytime.
What our customers say
Feedback from businesses running on Kotao
“We had Lightspeed for POS, a separate tool for inventory, Personio for staff scheduling, plus Xero for accounting. Now it's just Kotao. My accountant was thrilled when I told her we went from four invoices to one.”
Marco Bellini
Owner
Trattoria Il Giardino · Munich, Germany
“Honestly, I was skeptical about switching. We'd been on our old system for four years. But the migration took two days and my front desk team figured it out by lunch on day one.”
Lisa Hartmann
General Manager
Hotel & Spa Alpenblick · Innsbruck, Austria
“I can check how all three locations are doing from my phone while I'm picking up my kids. That alone made it worth it.”
Tomás Ferreira
Co-Founder
Boa Mesa Restaurant Group · Lisbon, Portugal
No surprises. No hidden fees.
Pick a plan. Start free. Upgrade when you're ready.
No hidden fees. No long-term contracts. Cancel anytime.
- Unlimited users
- Personal apps & features
- Files, tasks, calendar
- Email support
- Unlimited users
- All apps & features
- CRM, HR, inventory, POS
- Priority support
- Advanced analytics
- Unlimited users
- Everything in Professional
- SLA guarantees
- Dedicated account manager
- SSO & SAML
- VIP support & on-site training
How much are you overpaying?
Select the tools you currently use to see how much you could save with Kotao
Your current stack
You're currently paying
€428/mo
With Kotao, you'd pay
€99/mo
Save /year
€3,948
See how Kotao compares
Detailed feature and pricing comparisons with every major alternative
Kotao vs Lightspeed
9 modules included vs 3
Kotao vs SumUp
Enterprise features for every business
Kotao vs Toast
No hardware lock-in, no long contracts
Kotao vs Orderbird
More modules, global coverage
Kotao vs Mews
Unified POS + PMS in one platform
Kotao vs Square
Hospitality-specific depth
Bank-grade security.
Your business data protected by military-grade encryption and continuous security monitoring.
End-to-End Encryption
AES-256 encryption at rest, TLS 1.3 in transit. Your data is encrypted before it ever leaves your device.
Advanced Access Control
Role-based permissions, SSO integration, mandatory MFA, and complete audit trails for every action.
Data Privacy First
GDPR and CCPA compliant by design. Full data portability, anonymization tools, and the right to be forgotten.
24/7 Security Monitoring
Dedicated SOC team, real-time threat detection, and automatic intrusion prevention systems.
Certified & Continuously Audited
Worldwide Datacenters
Your data, closer to your customers. With datacenters across the globe, we deliver exceptional latency, built-in redundancy, and full data locality compliance for every region.
Ultra-Low Latency
Sub-50ms response times with edge locations in every major region.
Built-in Redundancy
Automatic failover across multiple availability zones for zero downtime.
Data Locality Compliance
Keep your data where it belongs with region-specific hosting options.
Switching is easier than you think
We handle the hard part so you can focus on your business
Book a Demo
30-minute walkthrough tailored to your business
We Migrate Your Data
Our team handles the full migration, free of charge
Go Live
1:1 onboarding + 24/7 support from day one
Support that's actually helpful
Real humans, real answers, whenever you need them
24/7 Live Chat
Get instant help from our team. No bots, no waiting, no nonsense.
Email Support
Detailed questions? We'll get back to you within hours, not days.
Phone Support
Sometimes you just need to talk to someone. We get it.
Knowledge Base
Guides, tutorials, and answers to every question you didn't know you had.
Frequently Asked Questions
Everything you need to know about Workspaces and how it can help your business.
Insights, guides, and updates
Ready to run your business from one place?
30-minute demo. No commitment. No sales pitch. Just a real conversation about your business.